Atlantic Health System

Accounts Payable Representative, AHSIC

Job Location(s) US-NJ-Morris Plains
Position Type
Full-Time
Shift
Days
Category
Clerical/Office
Department
01317700- AHSIC - Corporate Finance
Facility
475 South Street - Corporate

Overview

Atlantic Health System is seeking a Full-Time Accounts Payable Representative to work 8:30am - 4pm at their Morris Plains location.

Responsibilities

Essential Functions:

  • Ensures that the accounts payable invoices are processed and paid in an accurate and timely manner for multiple entities.
  • Answer incoming telephone calls related to accounts payables issues.
  • Open and sort incoming mail.
  • Maintain files for unpaid and paid bills, purchase orders, receivers and problem invoices.
  • Match unpaid invoices to purchase orders and receivers.
  • Review all invoices and check requests for appropriate documentation and approval prior to payment.
  • Verify quantities received and pricing.
  • Seek approval or further back-up to resolve problem invoices.
  • Set up new vendor records when necessary, verifying that a W-9 is on file prior to payment.
  • Enter invoices into accounts payable software and schedule for payment.
  • Prepare edit register for approval by supervisor.
  • Select invoices for payment and print checks weekly.
  • Match invoices to prepared checks. Record totals and forward for signature.
  • Report manual checks & weekly check postings to accounting for positive pay verification.
  • Distribute/mail checks as required and file paid bills weekly.
  • Review monthly vendor statements and research unpaid invoice issues.
  • Assist in monthly closing as necessary.
  • Review of outstanding checks for appropriateness.
  • Assist in preparation of annual 1099 process.
  • Assist in the preparation of the annual unclaimed property filing.
  • Other duties deemed necessary by supervisor.

Qualifications

Education:

  • High School Diploma or GED

Experience: 

  • 2- 3 years previous accounts payable experience. 
  • Excellent Customer Service skills
  • NetSuite software experience a plus.
  • Must possess excellent communication & computer skills, including Microsoft Excel.
  • Must be detail oriented, organized and have the ability to identify and solve problems.

About Us

Atlantic Health System aims to deliver the highest quality, safety and care combined with the best experience for our patients and their families. We are confident that you will find success within Atlantic Health System, which has been named for the 14th year in a row to Fortune’s “Top 100 Best U.S. Companies to Work For” list. We believe you will find that our culture of collaboration and care exemplifies the value we place on our patients, their families, and our employees.

EEO Statement

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

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